Privacy and Cookies Policy
This policy covers all data that is shared by you with us whether directly via the Website or via email and is occasionally updated by us so we suggest you re-review from time to time.
This policy provides an explanation as to what happens to any personal data that you share with us, or that we collect from you either directly via this Website or via email.
Certain businesses are required under the data protection act to have a data controller. For the purpose of the Data Protection Act 1998 the data controller is Orbicus Limited and can be contacted via email at email@example.com
Information we collect
In operating our Website we may collect and process the following data about you:
1.1 Details of your visits to our Website and the resources that you access including, but not limited to, traffic data, location data, weblog statistics and other communication data.
1.2 Information that you provide by filling in forms on our Website, such as when you register with us, provide information for the purpose of subscribing to email notifications and/or newsletters or contact us via the contact us page.
1.3 Information provided to us when you communicate with us for any reason.
1.4 Information that you provide to us as part of your participation in market research.
On occasion, we may gather information about your computer for our services, and to provide statistical information regarding the use of our Website to our advertisers.
Such information will not identify you personally, it is statistical data about our visitors and/or users and their use of our site. This statistical data does not identify any personal details whatsoever. It is used by us to analyse how you interact with the Website so that we can continue to develop and improve this Website.
We may gather information about your general internet use by using a cookie file that is downloaded to your computer. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our Website and the service that we provide to you.
All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular areas of our Website.
Any advertising featured on this Website may also incorporate cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our Website.
Use of your information
The information that we collect and store relating to you is primarily used to enable us to provide our services to you including membership administration. In addition, we may use the information for the following purposes:
3.1 To provide you with information relating to our products or services and to provide information on other products (including promotional information) which we feel may be of interest to you if you have consented to receive such information. For example those of organisations such as professional colleges, GPHC, NICE, NHS Trusts, medical schools, pharmaceutical companies, medical device companies, financial services companies and medical indemnity organisations.
3.2 To meet our contractual commitments to you.
3.3 To notify you about any changes to our Website, such as improvements or service/product changes, that may affect our service.
3.4 If you are a registered user, we may contact you with information about the Website.
3.5 We may use your data, or permit selected third parties to use your data, so that you can be provided with information about unrelated goods and services which we consider may be of interest to you. We or they may contact you about these goods and services by any of the methods that you consented to at the time your information was collected.
3.6 If you are a registered user, we will only contact you or allow third parties to contact you only when you have provided consent and only by those means you provided consent for.
3.7 If you do not want us to use your data for ourselves or third parties you will have the opportunity to withhold your consent to this when you provide your details to us on the form on which we collect your data.
3.8 Please be advised that we do not reveal information about identifiable individuals to our advertisers but we may, on occasion, provide them with aggregate statistical information about our visitors.
Storing your personal data
4.2 Data that is provided to us is stored on our secure servers.
4.3 The transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and the transmission of such data is entirely at your own risk. Where we have given you (or where you have chosen) a password so that you can access certain areas of our site, you are responsible for keeping this password confidential.
Disclosing your information
5.1 Where applicable, we may disclose your personal information to any member of our group. This includes, where applicable, our subsidiaries, our holding company and its other subsidiaries.
5.2 We may also disclose your personal information to third parties:
5.2.1 Where we sell any or all of our business and/or our assets to a third party.
5.2.2 Where we are legally required to disclose your information.
5.2.3 To assist fraud protection and minimise credit risk.
5.2.4. In connection with any legal proceedings or prospective legal proceedings.
5.2.5. In order to establish, exercise or defend our legal rights.
5.2.6 When you provide consent to your personal data being passed to a third party
In addition, we have and/or may enter into agreements with sponsors and medical information companies both locally and internationally including those outside the European Economic Area, in relation to certain programs that we run on the website. If you choose to participate in these programmes (for instance by accessing the materials published in connection with it) your participation in that programme, together with your data, may be passed on to the sponsor of that programme or its associated companies and data processors. If you do not wish for your personal information to be passed to the sponsor, then you should not participate in the programme.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Third party links
You might find links to third party websites on our Website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
Our company may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
Access to information
The Data Protection Act 1998 gives you the right to access the information that we hold about you. Please note that any demand for access may be subject to payment of a fee which covers our costs in providing you with the information requested. Should you wish to receive details that we hold about you please contact us using the contact details below.
We welcome any queries, comments or requests you may have regarding this policy please do not hesitate to contact us at firstname.lastname@example.org